Yard Rules

On joining our yard you will receive a copy of the yard rules within this is a section that you need to complete, it requests your horse’s details and your emergency contact details.


We require a copy for our records. Please keep a copy for yourself.


We wish you and your horse a happy and healthy stay with us.


Nobody likes too many rules; we all like to rely on our own common sense. 


Sadly, though, we in the equestrian community don’t all share the same expectations and understanding of how things should be done on the yard. At risk of pointing out the obvious, we have compiled a list of rules and guidance’s on how the livery yard will be run and on what we might expect of each other.


Our aim is not to be unfriendly, but to be clear on our standards and to provide a livery yard that is clean, safe and functions smoothly to the benefit of all clients. 


Visiting Instructors must complete the Covid -19 protocol head of attending. CLICK HERE

PLEASE ENSURE YOUR HORSE IS FULLY UP TO DATE ON FLU VACCINATIONS BEFORE ENTERING THE PREMISES.



Health & Safety

Horse ownership is not without inherent dangers and as such all activities within the yard is performed at your own risk. We endeavour to maintain the facilities to a safe standard but users must observe the following mandatory rules and any additional instructions that may be given.

The facilities must be used in a sensible and safe manner.

Children under the age of 16 are not permitted on the yard unless they are under the supervision of an appropriate adult.

Riders under the age of 18 must have parental or guardian consent.

Any activity on the premises is at your own risk.

Riding without a riding hat (to current British Standards) and suitable footwear is not permitted at any time.

It is advised that Owners/Riders should wear their riding hat and gloves when turning out and bringing in their horses.

It is not recommended that owners turn out or bring in other than in daylight hours.

It is advised that suitable Hi Viz clothing should be used when you are hacking, we can provide this.

Please keep to the site speed limit of 5mph.

It is your responsibility to ensure the gate is locked after you have been through it.

No lighting of fires.

Be aware of the location of electric cabinets, fire extinguishers, water isolation points, emergency sounders, notice boards and fire assembly points.

The Yard has a no smoking policy.

All signage must be adhered to.

First aiders are appointed on the yard.

CCTV is fitted around the yard and stables for the safety, welfare, and security of all persons on the yard and to maintain its upkeep.

All rubbish to be removed and taken home immediately.

Liveries must ensure Whitegate Farm is provided with up to date vaccination records for your horse.

Do not tamper with any pest control equipment.

Beware of machinery and contractors working.

All paddocks are surrounded by electric fencing.

In an emergency, vehicles are allowed to drive along all tracks.

No riding in the buildings.


Yard Rules

Whitegate Farm is primarily our residence. We have high standards which we wish to maintain throughout the property.

Please sweep up daily and keep everywhere tidy.

We will be welcoming regular visitors to the yard for saddle fitting, training camp livery and short stay livery. Please keep your possessions safe, secure and labelled in the storage area provided.

All allocated paddocks must be poo picked at least weekly outside of winter turnout.

Horses must be checked at least once a day. 

Waste from fields and stables to be stacked neatly on muck heap. Muck is to be thrown up and kept tidy.

Any damage caused to the property must be reported immediately, and will be the responsibility of the horse owner to make good.

Horses that kick their door must have their bottom bars across when in stable, and if required anti kicking devices utilised. 

Please ensure lights and taps are turned off after use.

All droppings in arenas to be removed immediately after riding.

Jumping in arenas is with prior permission only.

Any jumps/poles put up are to be removed immediately after use.

Straw beds are not permitted.

Whitegate Farm complies with GDPR and your forms will be retained in a lockable cabinet and data held securely.

Your signature confirms that you are happy for Whitegate Farm to communicate with you via any contact details you provide. This will not be shared unless legally forced to do so.

OWNERS ARE ADVISED TO INSURE THEMSELVES AND THEIR HORSES FOR PUBLIC AND PERSONAL LIABILITY AND INSURE THEIR TACK, VEHICLES ETC. THE FARM OFFERS NO INSURANCE FOR RIDERS, THEIR HORSES, GUESTS OR FRIENDS AND ACCEPTS NO LIABILITY FOR LOSS, DAMAGE OR INJURY.

The safety of you, your horse, and our staff is very important. Any concerns or issues should be raised immediately with the proprietors.

Please note at times we will be having improvement work done to the premises. 

We will endeavour to ensure minimal disruption, and give prior warning.

 


Menage Etiquette

Pass left to left, except when riders are doing lateral work on the track you must give priority.

Don’t get too close to the horse in front.

If someone falls off turn in and halt.

Approaching other riders – pass left hand to left hand.

Riders at walk, work away from the track.

Halt away from the track, do not impede other riders.

Do not pass slower riders from behind – circle or turn away across the menage.

Warn all riders when entering the school and if you intend to leave the school.


Livery Includes:

Stable

Turnout ( at the discretion of the company during winter/wet weather)

Non exclusive use of the outdoor and indoor arena (there will be occasions when the arena is shared or is not available-dates and times will be communicated) 

Shared storage

Full Livery (Monday-Friday between 08:00-17:00) includes:

Mucking out

Haynets/water

Check over

Feeding

Turning out

Rug change if required

Bringing in and feet washed/picked


All facilities- including individual turnout paddock, electricity, water etc.

Additional tasks such as attendance for farrier or vet, or application of medicinal creams are by prior negotiation and charged.

The daily routine is one Whitegate Farm prescribes- any bespoke deviation to this will require prior agreement and may be refused.

You are required to ensure the gate is locked unless advised otherwise.

Please communicate the attendance of equine professionals to the proprietors and approximate time of arrival.

Shavings and hay/haylage are not included and are available to purchase through the yard. Prices are subject to market conditions.

At the end of each month an overall breakdown of 'extras' will be provided. Please settle this promptly. This may include shavings, additional turnout/bring in/feed/exercise/etc. Dates and details will be provided.

If you take a bale of shavings outside of livery times, please communicate this.

Whitegate Farm does have security CCTV throughout the property.

Trial Period

It is important that there is a convivial atmosphere at Whitegate Farm- and our liveries (horses and humans!) all get along and do not cause issues. Therefore we require a mutual trial period of 12 weeks to ensure harmony is being achieved. If not this agreement becomes void.

Feedback is always welcomed and we strive to delight our livery clients. Most issues are easily resolved with good communication. There is a WhatsApp group that is used to communicate group messages. 

Any unpleasantness of bullying of staff will not be tolerated.

It is also important that your horse is safe to handle and good to catch. If for any reason your horse puts another person in danger whilst being correctly handled, or cannot be caught, you will be advised immediately.


Hours

Daily hours of opening are 6:45-20:30. If you require access to the yard before or after these times please ensure prior permission is requested and granted. Please remember Whitegate Farm is primarily our home.

No livery services are provided on Christmas Day, Boxing Day or New Years Day.

No dogs or children under 16 are allowed on the premises without prior agreement

Outside trainers are permitted to teach with prior agreement.

Trainers must have their own liability insurance.

If exclusive arena use is required for your lesson, this must be booked in advance and there will be an additional cost of arena hire for this.

Additional Parking

Parking is available at Whitegate Farm . All parking spaces will be allocated by the company, and parking is totally at the owners risk. Additional parking is available at an additional cost.

Storage

Liveries will be allocated space for storage in a shared spare stable. There will be a maximum of 3 stables sharing the area for storage. All areas are required to be kept tidy at all times.

Horse feeds must always be stored in appropriate metal container bins.

No items to be left outside stables.

Tack room facilites will not be provided.

Outside stables and yard to be swept through each day prior to leaving premises.

Hay/haylage storage is permitted, limited to one large bale and to be located in the designated area to the rear of the muck heap. This is not a covered area and the bale must be wrapped and the area kept tidy.

Rubbish must be placed in the many bins provided.

There is a 'Clubroom' in the stable block for your convenience. A kettle and seating area is available for all to use. Please keep this area tidy and switch off lights etc after use.

The WC is there for all clients. 

Notice

A notice period of 4 weeks is required for the termination of this livery agreement, by either party. The company reserves the right to terminate the agreement immediately, without cause, requiring the owner to immediately remove the horse(s) from the property.

ANYONE FOUND TO BE ACTING IN A WAY THAT INTERFERES WITH THE SAFETY OR ENJOYMENT OF OTHERS WILL BE IMMEDIATELY EXPELLED FROM THE YARD WITHOUT REFUND OR EXCEPTION

ALL DECISIONS MADE BY THE OWNERS ARE FINAL.


Your Part

Horse Details

Name of owner…………………………………………………………………………………

Address…………………………………………………………………………………………..

…………………………………………………………………………………………….

…………………………………………………………………………………………….

Contact numbers…………………………………………………………………

Emergency contact name………………………………………………………………….

Contact Number………………………………………………………………………………

Email Address………………………………………………………………………………

Please circle your preferred method of contact in case of emergency

If any of your details change please let us know.

Horse Name


Age


Height


Colour


Sex


Equine Vaccination


All horses must be vaccinated every 12 months and vaccination cards may be required for inspection by DEFRA. A photo copy of your horse’s vaccination record is to be given to the yard manager for our records.


Please complete the following details: –

Name of Owner…………………………………………………………………………………..

Address………………………………………………………………………………………………

Contact number…………………………………………………………………………………..

Name of Horse……………………………………………………………………………………

Vet……………………………………………………

Horse insurer……………………………………………………..

Date of last equine influenza and tetanus vaccinations…………………………….


I understand the above requirements and agree to my horse passport being examined for verification and a photocopy will be needed for our records.


I have read and understand the Yard Rules.


Signed…………………………………… Date……………………………